Travel expense reports generally are records of travel &expense spending of an employee of the business organizations. But, travel & expense spending is a third biggest and controllable cost after the salaries of employees & data-processing expenses of the organization. Each business traveler needs to submit the expense report to Accounts Department of their company for claiming the reimbursement. Almost all the organizations, no matter whether business and service, have got their formats of the business travel expense report filled out & submitted by an employee at an end of the trips. All along with submission of this report, the employee needs to submit receipts & vouchers of their expenses.
How Does it Help?
There are a few companies that might not at all insist on receipts if total claim will be below some amount. Suppose employees meet expenses by the credit card, statement can serve as the evidence we claim the amount from employer. Suppose an employee submits their travel expense report on internet, then he will attach the electronic receipts. Normally, for the frequent business travelers, it’s very helpful to submit the T&E reports on internet and save time. These days, companies are making use of expense report program to enrich process of the submission, approval & reimbursement just by reducing costs that are involved at a same time.
Travel expense report must include details about full name of an employee, designation & level, dates, purpose, and locations of the travel, list of various expenses, and advance amounts by an employee, in case any, attachments of vouchers & receipts, preferable and signatures of traveler & authorized person giving approval for their travel.